Petty Cash Template Excel Free

Saturday, December 2nd 2023. | Petty Cash Templates
40 Petty Cash Log Templates & Forms [Excel, PDF, Word] Template Lab
40 Petty Cash Log Templates & Forms [Excel, PDF, Word] Template Lab from


Petty cash is a small amount of money kept on hand by businesses to cover small expenses that occur on a daily basis. It is often used for things like office supplies, postage, and minor repairs. Managing petty cash can be a challenge, but with the help of a petty cash template in Excel, you can easily track and monitor your expenses.

What is a Petty Cash Template?

A petty cash template is a pre-designed spreadsheet in Excel that helps you keep track of petty cash transactions. It provides a structured format to record expenses, reimbursements, and the remaining balance of the petty cash fund. By using a template, you can save time and ensure accuracy in managing your petty cash.

Why Use a Petty Cash Template?

Using a petty cash template offers several benefits:

  1. Easy tracking: The template allows you to record all petty cash transactions in one place, making it easy to track and monitor expenses.
  2. Accuracy: By using a structured format, you can ensure that all necessary information is recorded correctly, reducing the chances of errors.
  3. Time-saving: The template eliminates the need to create a new spreadsheet from scratch, saving you time and effort.
  4. Organization: With a template, you can organize your petty cash transactions in a systematic manner, making it easier to analyze and report on them.

How to Use a Petty Cash Template

Using a petty cash template is simple and straightforward. Here are the steps to follow:

  1. Download a petty cash template in Excel from a reputable source.
  2. Open the template in Excel and save it to your desired location on your computer.
  3. Customize the template by adding your company name, date, and other relevant information.
  4. Record your starting cash balance in the designated field.
  5. Whenever you make a petty cash transaction, enter the date, description, amount, and category of the expense.
  6. If you receive any reimbursements, record them in the template as well.
  7. The template will automatically calculate the remaining balance based on your transactions.
  8. Regularly review and reconcile the template to ensure accuracy.

Sample Petty Cash Template

Here is an example of a petty cash template in Excel:

Sample Petty Cash Template

Frequently Asked Questions (FAQ) about Petty Cash Template

1. Can I modify the petty cash template to suit my business needs?

Yes, you can customize the petty cash template to fit your specific requirements. You can add or remove fields, change column headers, or modify the formatting as needed.

2. Is the petty cash template compatible with other spreadsheet software?

The petty cash template is designed for Excel, but it can be imported into other spreadsheet software like Google Sheets or Apple Numbers. However, some features or formulas may not work perfectly in other software.

3. Can I use the petty cash template for personal use?

Yes, the petty cash template can be used for personal use as well. It is a versatile tool that can help you track and manage any small cash expenses.

4. Are there any limitations to using a petty cash template?

The petty cash template is a useful tool, but it has its limitations. It is primarily designed for small businesses or individuals with limited cash transactions. If you have complex cash management needs, you may need to consider more advanced accounting software.

5. Where can I download a free petty cash template in Excel?

You can find free petty cash templates in Excel on various websites, including Microsoft Office’s official template gallery,, and


Using a petty cash template in Excel can greatly simplify the management of your petty cash fund. It allows you to track and monitor your expenses, ensuring accuracy and organization. By following the steps outlined in this article, you can easily set up and use a petty cash template to streamline your cash management process.


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