Petty Cash Template Google Sheets

Friday, October 27th 2023. | Petty Cash Templates
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Petty cash is a small amount of money that is set aside for day-to-day expenses in a business. It is often used for things like office supplies, postage, and minor expenses that don’t warrant writing a check or using a credit card. Keeping track of petty cash can be a challenge, but with the help of Google Sheets, you can easily create a template to manage and monitor your petty cash transactions.

Creating a Petty Cash Template

Google Sheets is a free, web-based spreadsheet program that allows you to create and edit spreadsheets online. To create a petty cash template, follow these steps:

Step 1: Open Google Sheets

Go to and sign in to your Google account. If you don’t have an account, you can create one for free.

Step 2: Create a New Spreadsheet

Click on the “Blank” option to create a new spreadsheet. This will open a new, empty spreadsheet for you to work with.

Step 3: Set Up the Columns

In the first row of your spreadsheet, create the following column headers: “Date,” “Description,” “Amount,” “Category,” and “Balance.” These headers will be used to input and track your petty cash transactions.

Step 4: Enter Sample Data

To get started, enter some sample data in the rows below the column headers. For example, you can enter the date of the transaction, a brief description of what it was for, the amount spent, the category it falls under (e.g., office supplies, postage), and the remaining balance of your petty cash.

Step 5: Format the Spreadsheet

You can format the spreadsheet to make it easier to read and navigate. For example, you can apply bold formatting to the column headers, adjust the width of the columns to fit the content, and add borders to separate the rows and columns.

Frequently Asked Questions (FAQ)

Q: Can I customize the petty cash template to fit my specific needs?

A: Absolutely! One of the great things about using Google Sheets is that it allows you to customize your templates to fit your unique requirements. You can add additional columns, change the formatting, or even create formulas to automate calculations.

Q: How do I add new transactions to the petty cash template?

A: To add new transactions, simply enter the relevant information in the next available row below the existing data. Make sure to include the date, description, amount, category, and the updated balance.

Q: Can multiple people access and update the petty cash template?

A: Yes, Google Sheets allows for collaborative editing. You can share the spreadsheet with your team members or colleagues, and they can access and update the petty cash template simultaneously.

Q: Can I generate reports or summaries from the petty cash template?

A: Yes, Google Sheets offers various features for data analysis and reporting. You can create pivot tables, apply filters, and use functions to summarize and analyze your petty cash transactions.


Using a petty cash template in Google Sheets can help you effectively manage and track your day-to-day expenses. It provides an organized and accessible way to record transactions, monitor balances, and generate reports. Customize the template to fit your specific needs and collaborate with others to ensure accurate and up-to-date data. Start using Google Sheets today to simplify your petty cash management!


petty cash template, Google Sheets, expenses, small business, office supplies, financial management, budgeting, tracking, reporting, collaboration

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