Free Vehicle Accident Report Form Template
Free Vehicle Accident Report Form Template – The vehicle receipt serves as proof of payment for any type of sale, lease or service involving a vehicle. A confirmation must be issued only after the seller has been paid in full or after the terms of any financing or lease have been met. State DMV offices require verification when accepting a new vehicle registration.
Most Motor Vehicle Administration offices require proof of receipt of a vehicle transaction before a new or used vehicle can be registered in the country. The deed must be signed by the seller or owner and, in some states, by the buyer or lessee.
Free Vehicle Accident Report Form Template
On the vehicle’s sales receipt, a full description including make, model, year and color must be provided and the odometer readings must be included. Some states may require additional information such as when the vehicle was last inspected or, as in New Hampshire, that the cylinder number (#) must be included.
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Mileage Disclosure Statement – This form, along with your proof of sale or bill of sale, must be brought to the DMV office as a condition of registration.
You can get a confirmation form from this page as a PDF or word processing document (“WORD” and “ODT”) using the buttons with the image above.
Once you are ready to enter the information, review the entries, then enter the calendar “date” and the unique “confirmation number” used for this transaction on the two blank lines near the upper right areas of this page.
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The title of this certificate will require the information necessary to prominently display the issuer’s information. In this case, it will be the name of the car seller (or lessor) and contacts. Begin by providing the full legal name of the business entity or person selling the vehicle in question in the “Business/Individual Name” line.
The building number and street/road name where the seller expects the post office to be is the next required entry. Enter it in the “Street Address” line. Note that if a unit or apartment number is required, it must also be reported here.
You will have an extra line below this line to fill in the address with “City, State…” and “Zip Code”. next,
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The last two blank lines will be provided to an area where the seller’s email address (“Email”) and, if applicable, “Website” will be located.
The next calculation we need to provide for this document is the Vehicle Description. You will need a few details about the vehicle being sold, so collect the vehicle documentation and then report the ‘Year’, ‘Make’ and ‘Model’ of the vehicle being sold.
The next line in this section will ask for three pieces of information. The license number, VIN, and mileage (as read on the odometer) must be entered on the lines labeled “License Number,” “VIN,” “Odometer Reading” (as appropriate), and “Color.”
Free Incident Report Templates (19)
The seller’s description of the vehicle’s “condition” is the next requirement in this section. A blank line is provided for this, however, if you need more space, you can simply insert it using your editing software or provide an attachment. Also, any additional “comments” to the seller can be placed on the next set of blank lines.
The section titled Transaction Details will process the required report describing the buyer-seller exchange. The first blank in this section, between the term “…Pay by…” and the words “Customer…”, should contain the full name of the customer.
In addition to identifying the buyer, the type of transaction must also be specified. You must check one of the three boxes in the next part of this section to do this. So, select the ‘Purchase’, ‘Rent’ or ‘Service/Repair’ check box to determine the transaction taking place. Note in the example below, this would be considered a purchase of the seller’s vehicle identified in the previous buyer section.
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If this confirmation is the result of a necessary “service/repair”, note the details on the blank lines provided. If no service or repair is required to apply for this certificate, simply write “None”
Now, the buyer in this transaction will need to have his or her name registered under Customer Name. This should be accompanied by the customer’s address and telephone number in the spaces provided.
The section entitled Summary of Fees consists of a box divided into two parts. The first one is titled “Payment Method”. Here, the checkbox attached to the label specifying how this payment should be submitted must be checked. If more than one type of payment has been made, you can either issue two separate receipts (one for each type of payment) or check all applicable checkboxes. You can define this payment as a ‘Cash’, ‘Cheque’, ‘Credit’ or ‘Other’ payment. If you select Other, be sure to use the line provided to provide an appropriate description. If you select either “Credit” or “Check,” the blank line titled “Check/Credit Number” will ask for a used check or credit number.
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In the second part of this field you will need to enter some numbers. The first number asked will be the price of the vehicle without any taxes (“subtotal”), the “tax rate” to be applied, the actual amount of tax (“total tax”) and the sum of the “subtotal” and “total tax” in the “total amount” due” and “amount paid” by the customer.
The final requirement for this documentation will be the signature of the seller or a person authorized to sign on behalf of that entity in the space marked “authorized signature”.
If that individual has a position (ie President, VP, Sales,) it should be written on the “Title” line.
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