Sample Solicitation Letter For Non Profit
Sample Solicitation Letter For Non Profit – Sending a donation request letter is a great way to increase fundraising from your supporters. Check out our templates to help you get started.
If you help run a charity or cause-based organization, you’ve probably sent a donation request letter before. Donation solicitation letters are non-profit fundraising letters sent to individuals or other organizations such as local businesses. These letters can be sent any time of the year, but they are especially effective during the holiday season in November and December, when people are feeling charitable.
Sample Solicitation Letter For Non Profit
Donation request letters can be sent on their own, but some organizations also have additional information such as brochures or booklets. This will help your potential donor learn more about your organization and see if their ideals align with your cause. These letters allow you to formally ask for donations and clearly state your needs and explain how the donation will benefit your mission.
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Whether you’re a nonprofit, school, or church, you can send out donation requests when you need extra help raising money for a project or need special resources and supplies for an event.
Although many different organizations send out donation request letters seeking different types of support, the basic elements of each letter remain constant.
What should always be included in a donation request letter? Think of this as a checklist, so make sure you have them all:
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Use these 3 key elements to guide your projects when writing donation request letters. For more specific models, click below by type of organization.
While the content of your letter is the most important, the format and overall design can have a big impact on someone’s decision to donate.
An overly cluttered or illegible donation letter will quickly turn potential donors away, so take the time to put it in an attractive format. Here are some key design elements you’ll want to consider when creating your letter:
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Putting thought into your design will result in a professional letter that inspires donors to read it. Either way, remember that the heart of your fundraising letter is the appeal. Because of this, you don’t want to overwhelm the text with too much design and vice versa.
If you have trouble putting your letter into an attractive format, contact a graphic designer for help. Experienced typewriters like Kwala know how to strike the perfect balance between text and graphics. In this way, you can focus on improving your appeal while an expert graphic designer puts it in an attractive format that will grab the attention of potential donors.
Text and graphics complement each other rather than compete with each other. The result is a professional, sleek design that engages the recipient of the message.
Donation Letter Templates
I am [name] and [position] at [nonprofit name]. With [nonprofit], we’re trying to help [nonprofit mission] through [nonprofit action], using an emotional story about what your nonprofit has done and how lives have been changed. Please provide a specific example of your impact.]
Would you consider donating [amount of donations, items or services] to help us achieve our mission?
If you have any questions, I would be happy to provide more information about how you can help support our work at [name of nonprofit].
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Your donation is greatly appreciated and will be used for [insert how the donation will be used and the impact of this donation]. If you would like to contribute, please fill out the attached form or call [phone number].
Nonprofit organizations depend on donations to support a cause, so it’s important to write an effective donation request letter. This donation request letter is effective because it immediately engages a potential donor with an emotionally compelling story that describes who the nonprofit is and what it does.
Use this letter to explain how your nonprofit makes a real difference in people’s lives with a real example. This shows donors that this is not just an empty request and that your organization really wants to make a difference. Be specific about what you are asking for and what you want to do with this donation.
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My name is [name] and I am part of the [organization name] team. Our organization was created to help [organization’s mission] and we have stories of how [your organization has helped your cause in the past. Talk about specific achievements you have had].
To make our auction a reality, we are looking for unique and interesting items to auction. In past years, we have had contributions such as [examples of items and experiences we have auctioned before]. With our last auction, we [had a positive impact on the physical impact of our previous auction, eg: beat our fundraising goal].
We would like to ask if your company would be willing to provide [a specific item or service]. If in-kind donations are not possible, monetary donations are always appreciated.
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Your contribution will be essential in helping us plan our auction successfully. With a generous donation [contributions will make a special impact on your event and organization].
If you would like to know how you can help with our auction, please contact our procurement team at [phone number] or [email address]. Or fill out the donation form attached to your contribution.
Running a silent auction can be difficult, especially since it requires items that other people actually want to buy. Writing a donation request letter to purchase these items can be a great way to ensure your auction is ready. This donation request letter is effective because it begins by describing the silent auction and what your organization stands for.
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Showcase past accomplishments and previous auctions to show a potential donor that your organization has made a difference in the past and that their contribution can do more. Mention successful items from past auctions to give your recipients a good idea of what they can gift. Be specific about how your donation or service will impact your organization’s story to motivate them.
I work for [organization name] and since [year of establishment] we have been working hard to help [organization’s mission]. [Describe your organization’s mission with an emotional story].
Every year we plan a fundraising event to help [the actual impact of the fundraiser, eg: bringing supplies to the homeless]. Last year, with the help of the community and other supporters, we had a [positive impact]. It was an amazing opportunity and we are so grateful to have the resources to help.
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That’s why we need your support for [new project or fundraising]. Are you thinking of donating [items or services] to help us achieve our mission? Only with [item or service] can we take [true positive action]!
I would be happy to provide you with more information on how [you/your company] can help [organization name]. Contact me at [phone number] or [email] or see the additional form we provide. We would like to start this relationship with you. [organization name] can’t thank you enough.
Nonprofit organizations write letters asking for in-kind donations when they want items or volunteer services in exchange for financial support. They are usually written to corporations, but can also be sent to specific individuals.
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If you need something in large quantities, companies can offer a large resource of different equipment. On the other hand, if you need something like canned food or used clothing, your community of people are the right people to receive your donation request letter.
Make sure your letter is clear about what your organization is about and the problem you are trying to solve. When requesting certain items or services, the recipient should know why. Explain how these contributions will affect your cause so potential donors have a better idea of how they can help.
My name is [name] and I am a member of the [organization name] team. We host our [event name]. This event not only helps raise money for [the organization’s cause], but also raises awareness of our cause in the community. Our previous events [describe an emotional event that demonstrates a specific positive impact of the event].
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We’ve raised more than [fundraising amount] since the event started, and we’re planning to raise even more this year! We are currently waiting for approximately [number of participants].
However, this event would not be possible without the support of local companies who provide valuable products and services to support our participants and attendees.
Are you willing to make a [donation amount, in-kind donation, or volunteer service] to help make this year’s event possible? With charity we can do [concrete action].
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If you would like to support us, I would be happy to provide you with more information and [incentives such as placing your logo on our event materials]. Free
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