Non-profit Funding Proposal Sample
Non-profit Funding Proposal Sample
Securing funding is crucial for non-profit organizations to achieve their missions and sustain their programs. A well-crafted funding proposal can be the key to unlocking vital resources. This document outlines a sample funding proposal framework, highlighting key sections and content to help you create a compelling case for support.
1. Executive Summary
The executive summary is a concise overview of the entire proposal, typically limited to one page. It should capture the reader’s attention and highlight the most critical elements. Include:
* **Organization’s Mission:** Briefly state the non-profit’s core purpose. For example: “XYZ Organization empowers underserved youth through educational programs and mentorship.” * **Problem Statement:** Clearly define the issue the organization addresses. For example: “A significant achievement gap exists among low-income students in our community, limiting their future opportunities.” * **Proposed Solution:** Summarize the proposed project or program that addresses the problem. For example: “We propose to implement a comprehensive after-school program that provides academic support, enrichment activities, and mentoring to bridge this achievement gap.” * **Expected Outcomes:** Briefly mention the anticipated impact of the project. For example: “The program will improve students’ academic performance, increase high school graduation rates, and foster their personal and professional development.” * **Funding Request:** State the specific amount of funding requested and how it will be used. For example: “We are requesting $50,000 to cover program staff salaries, educational materials, and program-related expenses.” * **Call to Action:** Encourage the funder to support the project. For example: “Your investment will help us transform the lives of these young people and create a brighter future for our community.”
2. Organization Information
This section provides background information about the non-profit organization, establishing its credibility and expertise.
* **Mission Statement:** Restate the organization’s mission in detail. * **History and Accomplishments:** Describe the organization’s history, significant milestones, and past successes. Quantify achievements whenever possible. For example: “Since 2010, we have served over 500 students, with 90% graduating high school and 75% enrolling in college.” * **Programs and Services:** Outline the organization’s current programs and services, highlighting their impact. * **Organizational Structure:** Briefly describe the organization’s governance structure, including the board of directors and key staff members. * **Financial Stability:** Briefly discuss the organization’s financial health and sustainability. Include relevant financial statements or audit reports as appendices.
3. Problem Statement/Needs Assessment
This section provides a compelling argument for the need for the proposed project, based on research and data.
* **Clearly Define the Problem:** Describe the issue in detail, providing specific data and statistics to illustrate its severity. Use local data whenever possible to demonstrate the problem’s relevance to the funder’s geographic area. * **Target Population:** Identify the specific population affected by the problem. Describe their demographics, socioeconomic status, and other relevant characteristics. * **Consequences of the Problem:** Explain the negative consequences of the problem if it is not addressed. * **Evidence of Need:** Cite relevant research, studies, and statistics to support the problem statement. Include data from community needs assessments, surveys, or focus groups. * **Address Existing Efforts:** Briefly mention any existing efforts to address the problem, and explain why the proposed project is necessary and unique.
4. Project Description
This section details the proposed project, including its goals, objectives, activities, and timeline.
* **Project Goals:** State the overall goals of the project. Goals should be broad and aspirational. For example: “To improve the academic performance and life skills of underserved youth.” * **Project Objectives:** Outline specific, measurable, achievable, relevant, and time-bound (SMART) objectives. For example: “By the end of the program year, 80% of participating students will improve their grade point average by at least half a letter grade.” * **Project Activities:** Describe the specific activities that will be undertaken to achieve the project objectives. Provide a detailed explanation of each activity, including who will be responsible for its implementation. * **Project Timeline:** Present a realistic timeline for the project, outlining key milestones and deadlines. Use a Gantt chart or other visual representation to illustrate the timeline. * **Project Evaluation Plan:** Describe how the project’s success will be measured. Include specific evaluation methods, data collection tools, and reporting procedures.
5. Budget
The budget provides a detailed breakdown of the project’s expenses. Present the budget in a clear and organized format.
* **Personnel Costs:** Include salaries, wages, and benefits for project staff. * **Program Costs:** Include expenses related to program activities, such as educational materials, supplies, transportation, and training. * **Administrative Costs:** Include expenses related to the organization’s overhead, such as rent, utilities, and insurance. * **In-Kind Contributions:** List any in-kind contributions, such as volunteer time, donated goods, or services. * **Budget Narrative:** Provide a brief explanation of each budget item, justifying the expense and explaining how it relates to the project’s activities.
6. Evaluation
Explain how the project’s impact will be measured and evaluated. Include:
* **Methods**: Describe the specific methods, such as pre- and post-tests, surveys, interviews, or focus groups, used to evaluate the project. * **Data Collection**: Explain the type of data to be collected and the timeline for data collection. * **Analysis**: Describe how the data will be analyzed. * **Reporting**: Explain how the findings will be reported and used to improve the program.
7. Sustainability
Outline how the project will be sustained after the grant funding ends.
* **Diversification of Funding Sources:** Describe plans to diversify funding sources, such as seeking grants from other foundations, government agencies, or individual donors. * **Capacity Building:** Explain how the project will build the organization’s capacity to sustain the program in the long term. * **Community Partnerships:** Describe how the project will foster community partnerships to ensure its long-term sustainability.
8. Conclusion
Reiterate the importance of the project and express gratitude for the funder’s consideration. Re-emphasize the impact the funding will make.
9. Appendices
Include supporting documents, such as:
* Organizational budget * List of Board of Directors * Letters of support * Statistical data * Relevant program materials
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