Gantt Chart Template: HR Onboarding (90 Days)

This Gantt chart template provides a visual roadmap for efficiently managing the HR onboarding process for new employees within their first 90 days. It outlines key tasks, assigns responsibilities, sets realistic timelines, and tracks progress to ensure a smooth and successful integration into the company.

Benefits of Using a Gantt Chart for Onboarding

• Improved Organization: Provides a clear, structured overview of all onboarding activities.
• Enhanced Communication: Facilitates communication and collaboration among HR, hiring managers, and the new hire.
• Efficient Time Management: Helps allocate resources effectively and meet deadlines.
• Reduced Errors and Omissions: Ensures all necessary steps are completed, minimizing potential oversights.
• Enhanced New Hire Experience: Creates a structured and welcoming environment for new employees.
• Easy Progress Tracking: Allows for easy monitoring of onboarding progress and identification of potential delays.
• Standardized Process: Provides a consistent onboarding experience for all new hires.
• Accountability: Clearly assigns responsibilities for each task.

Gantt Chart Template Structure (Sample)

This is a sample structure. You’ll need to adapt it to your organization’s specific onboarding procedures.

Key Columns Explained

• Task ID: Unique identifier for each task (hierarchical numbering is recommended).
• Task Name: Clear and concise description of the onboarding activity.
• Responsible Party: Individual or department responsible for completing the task.
• Start Date: Planned start date for the task.
• Duration (Days): Estimated time required to complete the task.
• End Date: Calculated end date for the task (Start Date + Duration).
• Dependencies: Other tasks that must be completed before this task can begin. Uses Task IDs.
• Status: Current status of the task (e.g., Complete, In Progress, Not Started, Delayed).
• Notes: Additional information or comments related to the task.

Customization Tips

• Tailor to Your Company: This is a template. Customize the tasks, timelines, and responsible parties to match your organization’s specific onboarding process.
• Involve Key Stakeholders: Collaborate with HR, hiring managers, and team leads to create a comprehensive and realistic onboarding plan.
• Use a Gantt Chart Software: Utilize software like Microsoft Project, Asana, or dedicated Gantt chart tools to visualize and manage the onboarding process effectively.
• Regularly Update: Monitor progress, update task statuses, and adjust timelines as needed to keep the onboarding process on track.
• Gather Feedback: Solicit feedback from new hires and stakeholders to continuously improve the onboarding experience.
• Consider Different Roles: Customize onboarding plans based on the new hire’s role and department. Senior roles may require a longer or more detailed onboarding process.
• Document Everything: Maintain a centralized repository for all onboarding documents, resources, and training materials.

Example Task Categories

• Pre-Onboarding: Tasks completed before the new hire’s start date (e.g., background checks, IT setup).
• Day 1: Initial orientation, introductions, and paperwork.
• Week 1: Role-specific training, team introductions, and access provisioning.
• Month 1: Goal setting, performance expectations, and initial check-in meetings.
• Month 2-3: Ongoing mentorship, project assignments, and performance reviews.
• Continuous: Regular check-ins, feedback sessions, and professional development opportunities.