Employee Write Up PDFs: How to Create and Use Effectively in 2023

What is an Employee Write Up?

An employee write up is a document used to record an employee’s performance that is unsatisfactory or needs improvement. It is also known as a disciplinary form, warning notice, or warning letter. It is typically used when an employee violates company policy or breaks the rules of the company, but it can also be used to document a pattern of behavior or performance that is not up to standards.

Why do Employers Use Employee Write Ups?

Employers use employee write ups to document employees’ wrongdoings and to communicate expectations for future behavior. When an employee is issued a write up, the document serves as a reminder of the incident and allows the employer to track the employee’s progress in improving their performance or correcting their behavior.

Creating an Employee Write Up PDF

When creating an employee write up PDF, it’s important to include the following information: the employee’s name, the date of the incident, the details of the incident, a list of the company policies that were violated, a description of the employee’s behavior, and any additional comments. Additionally, you should include a section for the employee to sign and date the document. This is important to ensure that the employee has read and understood the document.

Using Employee Write Up PDFs Effectively

Once you have created an employee write up PDF, you should use it in the following ways: make sure that the employee understands the document, provide the employee with an opportunity to explain their side of the story, provide the employee with clear expectations for future behavior, and document any follow-up conversations you have with the employee. Additionally, make sure to file the document in a secure place and ensure that the employee cannot access it.

Conclusion

An employee write up PDF is a useful tool for employers to use to document employee behavior and performance that is not up to expectations. When creating an employee write up PDF, it’s important to include the necessary information and use the document effectively in order to ensure that the employee understands their mistakes and can improve their behavior in the future.