Understanding HR Investigation Reports in 2023

What is an HR Investigation Report?

An HR investigation report is a document that is created after an internal investigation has been conducted. It is a thorough review of the case and is used to determine what happened, who was responsible, and how the situation should be handled. This document will be used to guide the decision-making process by management and can be used to prevent further misconduct.

What Should an HR Investigation Report Include?

An HR investigation report should include the following sections: a summary of the investigation, a detailed description of the incident, a list of witnesses and other parties involved, a review of relevant policies and procedures, an assessment of the evidence, a conclusion and recommendations. In addition, the report should include any additional information deemed necessary to ensure a fair process and outcome.

How to Write an HR Investigation Report

When writing an HR investigation report, it is important to include the following steps: collect evidence, interview witnesses, review documents, analyze data, and provide a conclusion. It is important to remain impartial and objective when conducting the investigation and writing the report. The report should be clear, concise, and include supporting evidence. Any recommendations should be based on the facts of the case.

Sample HR Investigation Reports

Sample 1: Harassment Investigation

This investigation was launched in response to a complaint of harassment filed by an employee. The evidence gathered included interviews with the complainant, the accused, and the witnesses, as well as a review of the company’s policies and procedures. The evidence showed that the accused had made inappropriate comments and advances towards the complainant, and had created a hostile work environment. The conclusion of the investigation was that the accused had violated company policy and should be disciplined accordingly.

Sample 2: Fraud Investigation

This investigation was launched in response to a complaint of fraud filed by an employee. The evidence gathered included interviews with the complainant, the accused, and the witnesses, as well as a review of the company’s financial records. The evidence showed that the accused had misappropriated company funds for personal use. The conclusion of the investigation was that the accused had violated company policy and should be disciplined accordingly.

Sample 3: Discrimination Investigation

This investigation was launched in response to a complaint of discrimination filed by an employee. The evidence gathered included interviews with the complainant, the accused, and the witnesses, as well as a review of the company’s policies and procedures. The evidence showed that the accused had made discriminatory remarks and had treated the complainant unfairly. The conclusion of the investigation was that the accused had violated company policy and should be disciplined accordingly.

Conclusion

HR investigation reports are an important tool for identifying misconduct and ensuring fairness in the workplace. They should be thorough, impartial, and include all relevant evidence. By following this guide, you can ensure that your HR investigation report is comprehensive and useful for decision-making.