Employee Suggestion Form Template Free Download

Saturday, December 23rd 2023. | Sample Templates
Word Employee Suggestion Form Template
Word Employee Suggestion Form Template from tisnyi.com


Are you looking for a free and customizable employee suggestion form template? Look no further! In this article, we will provide you with five sample templates that you can download and use for your organization. These templates are designed to help you gather valuable feedback and ideas from your employees, ultimately improving your company’s performance and employee engagement.

Why Use an Employee Suggestion Form?

Employee suggestion forms are an effective tool for fostering a culture of innovation and continuous improvement within your organization. By providing an anonymous and structured way for employees to share their ideas, you can tap into the collective intelligence of your workforce and uncover valuable insights that might otherwise go unnoticed.

Using a suggestion form also demonstrates to your employees that their opinions and ideas are valued, leading to increased job satisfaction and engagement. It can also help improve communication and collaboration between different departments and levels of the organization.

Sample Employee Suggestion Form Templates

1. Basic Employee Suggestion Form Template

This template is a simple and straightforward form that allows employees to submit their suggestions anonymously. It includes fields for the employee’s name, department, suggestion category, and a detailed description of the idea. Download the template here.

2. Employee Suggestion Form Template with Ratings

This template adds a rating system to the basic form, allowing employees to rate the feasibility and potential impact of their suggestion. This additional information can help prioritize ideas and allocate resources more effectively. Download the template here.

3. Employee Suggestion Form Template with Multiple Choice Questions

If you want to gather more specific feedback, this template includes multiple-choice questions related to different aspects of the organization, such as communication, teamwork, and work-life balance. It also has an open-ended section for employees to provide additional comments or suggestions. Download the template here.

4. Employee Suggestion Form Template for Continuous Improvement

This template is designed specifically for continuous improvement initiatives. It includes sections to identify the problem or opportunity, suggest a solution, and outline the expected benefits. It also has a follow-up section to track the progress and implementation of the suggestion. Download the template here.

5. Employee Suggestion Form Template for Safety Concerns

If safety is a top priority in your organization, this template is tailored to address safety-related concerns and suggestions. It includes fields to describe the safety issue, suggest preventive measures, and provide any additional comments or observations. Download the template here.

Frequently Asked Questions (FAQ)

1. How do I customize these templates for my organization?

These templates are provided in a customizable format, such as Microsoft Word or Google Docs. You can easily modify them to align with your organization’s branding and specific requirements. Simply replace the placeholder text and adjust the formatting as needed.

2. How should I promote the use of employee suggestion forms?

Introducing the suggestion forms to your employees is crucial for their success. Consider sending out a company-wide email explaining the purpose and benefits of the forms. You can also display posters or flyers in common areas, such as break rooms or bulletin boards, to create awareness and encourage participation.

3. How often should I collect employee suggestions?

The frequency of collecting employee suggestions depends on the size and needs of your organization. It’s recommended to set a regular schedule, such as monthly or quarterly, to ensure a consistent flow of ideas. However, you can also keep the forms open on an ongoing basis to allow employees to submit suggestions whenever they have them.

4. How can I ensure anonymity when using these forms?

To ensure anonymity, it’s important to clearly communicate to your employees that their suggestions will be treated confidentially. Avoid asking for any personal information on the form that could potentially identify the employee. Additionally, consider using a suggestion box or an online submission platform that allows for anonymous submissions.

5. What should I do with the suggestions received?

It’s essential to acknowledge and respond to every suggestion received, even if it’s not feasible to implement. This demonstrates that you value your employees’ input and encourages future participation. Consider establishing a formal review process to evaluate and prioritize the suggestions based on their potential impact and feasibility.

6. How can I track the implementation of suggestions?

To ensure accountability and transparency, it’s important to track the progress and implementation of the suggestions. You can create a system to log and update the status of each suggestion, including any actions taken or outcomes achieved. This information can be shared with employees to keep them informed and motivated to contribute further.

7. Are there any legal considerations when using employee suggestion forms?

While employee suggestion forms can be a valuable tool, it’s important to be mindful of any legal considerations, such as privacy and labor laws. Ensure that you comply with applicable regulations and obtain any necessary consents or approvals before implementing suggestions that may impact employees’ rights or working conditions.

8. How can I encourage employee participation?

To encourage employee participation, it’s crucial to create a supportive and inclusive culture that values and rewards innovation. Recognize and appreciate employees’ contributions by publicly acknowledging their suggestions and implementing meaningful changes. You can also consider implementing a rewards or recognition program to further motivate and engage employees.

9. Can I use these templates for digital submission?

Yes, these templates can be easily adapted for digital submission. You can create an online form using platforms like Google Forms or SurveyMonkey and customize the fields accordingly. This allows for easy submission and tracking of suggestions, eliminating the need for manual processing of physical forms.

10. Where can I find additional resources on employee suggestion programs?

There are various resources available online that provide guidance and best practices for implementing employee suggestion programs. Some reputable sources include HR industry publications, management consulting firms, and professional associations. You can also consider reaching out to other companies in your industry to learn from their experiences and success stories.


Implementing an employee suggestion form is a powerful way to tap into the collective knowledge and creativity of your workforce. By providing a structured and anonymous platform for employees to share their ideas, you can unlock valuable insights, foster innovation, and ultimately improve your organization’s performance. Download one of our sample templates today and start harnessing the power of employee feedback!


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