Internal Job Posting Template Word – Companies want internal candidates now more than ever. If you are developing your own job posting template, these 5 examples may help (you can copy and paste for free).
When you are recruiting from your current employee pool, instead of posting a job ad for external candidates… you can use an internal job ad.
Internal Job Posting Template Word
It can be in the form of an internal email, a post on the company’s internal page, or a post on your office bulletin board.
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Note. Job posting templates (and the software that helps you create them… like Text Analyzer) can save you a LOAD of time and keep your internal postings consistent and bias-free.
Many companies recruit internally… via email. For an internal job posting email, you’ll provide a full job description with role details and application information, like an external job posting.
But you can skip sections like About Us. Here is an internal job email template you may find useful:
Interior Design Resume
Email subject line. Internal job opening. Marketing Department.] Although we plan to post this job opening to external channels, we strongly encourage any current employees interested in the role to apply. Our new [Job_title] will work [eg. Product Marketing Team and be responsible for [list two or three key responsibilities.] To be considered for this role, you will [list the mandatory and desirable requirements, e.g. must have experience monitoring and deploying software using Python or Ruby and be interested in learning more about virtualization and automation scripts.] Click here [insert ad link job] for a full job description. To apply for this position, reply to this email by [date] with your resume and explain why you are interested in this position. Feel free to contact our HR team [include contact information] or refer to our company’s internal job posting policy [insert link or indicate that you have attached the appropriate file ] if you have any questions about the position or the process. Sincerely, [Your Name] [Your Email Signature]
If your company has an internal recruitment intranet, you can post a job advert there. So proactive employees looking for transfers or promotions are likely to see it. And this seems pretty obvious, but posting an open position on your company website is also common. Even if it is for an internal role.
Some companies include a specific link for internal (vs. external) candidates to apply. If everyone applies the same way, you can include “Internal Job Posting”
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If you also accept external candidates, you can include a line that says “current employees are encouraged to apply” or “qualified internal candidates are encouraged to apply.”
Whether you are collecting email
Hint. The job summary should briefly explain the job functions for the position. Including a job summary in your JD resume will help attract the right internal candidates.
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Hint. Keep your “to do” list short. Using more than 7 bullets can make candidates feel inadequate or overwhelmed.
Hint. Include your preferred requirements here or create a “Preferred Requirements” section if you have more than two.
[List all the benefits your candidate will get if they join the team. With internal transfers, benefits may remain the same, but employees still need to know they won’t lose out by applying. And if the new role is a promotion, there may be benefits that they don’t currently have. It is good to elaborate in this section.]
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Hint. Even if it is a range, include salary details. Candidates spend more time looking at it than anything else.
[Here you can talk about yourself. But you can keep this section short if it is only used for internal jobs.]
Hint. Candidates will already know about the company. However, it is a good idea to include some specifics about the team to encourage employees from other departments to apply.
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[Most companies have an EEO or diversity statement. You can post yours here. Internal candidates also care about inclusion and diversity.]
The simplest methods often attract the most attention. If your company has a bulletin board, you can use an internal job posting template to create an attractive ad… and pin it there. Not everyone is “in the office” since the pandemic, so you can have a digital bulletin board to post instead.
Get creative. Using catchphrases, listing key responsibilities, and other valuable information (salary is available!) can grab the attention of someone looking for a new in-house role.
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Note: If you want to write better and more unbiased job descriptions, here are some other best practices and examples.
Once you’ve posted an internal job offer and successfully selected an actual employee for the job, you need to make it official. Typically, you send an internal job offer letter to the successful candidate.
The letter usually follows a verbal (or written) discussion and agreement between the current employee and their supervisor to ensure that the promotion meets the employee’s goals.
Letter Of Interest Sample For Internal Job Posting
Below is the job offer email.
Attached you will find your updated contract which contains the new terms of your employment as well as your compensation package and benefits. Please review and [come to the HR office to sign it / send it back via signed email] by [date]. Feel free to contact me if you have any questions.
We appreciate your hard work and dedication to the [Company_name] team over the past [two years]. We all look forward to seeing you achieve great success in your new role.
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Expect interested people to apply when you post a job opening. For this you need a job application template. You can use this template on your intranet or ask candidates to fill it out manually. This is a great template because it starts with an EEO/DEI statement that you can easily replace with your own.
[Company Name] is an equal opportunity employer. [Company Name] does not discriminate in employment on the basis of race, color, religion, national origin, citizenship status, national origin, age, sex (including sexual harassment), sexual orientation, marital status, disability physical or mental, military status, or handicap. exemption from military service or any other characteristic protected by law;
Can you perform the essential functions of this job with or without reasonable accommodation? (If you have questions about the job functions, please ask the hiring manager before answering this question.) YES  NO 
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Describe your current qualifications for the position, including education, skills, abilities, work habits and work experience (attach resume if applicable);
By signing below, you represent that all of the above information is accurate, that you have read the job posting, and that you understand, are able, and are willing to perform the duties and responsibilities of the position. Your current supervisor must approve any job application.
Ongig’s mission is to help transform your job descriptions. Our Test Analyzer software can scan your JDs for missing sections (like salary or EEO), create patterns (for speed and scale), and scan for biases that might exclude different candidates (internal or external). According to the latest Interact/Harris. The top employee complaint from the survey was a lack of communication about their managers. In addition, 63% of employees said that “failure to recognize employee achievements” was their biggest communication problem, and 57% said that “lack of clear direction” was theirs.
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An eye-catching HR banner is a great way to make information more accessible and understandable.
You can use a banner to summarize important information, offer helpful resources, describe processes, and announce events, as this HR banner does:
But at this point you can tell yourself. How am I supposed to design an attractive poster if I don’t have much (or any) design experience?
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Start with a unique Human Resources poster template and then customize it using our drag and drop poster creator.
It is free to register and use our online editor. Just to let you know, some of our HR poster templates are free and some require a small monthly fee to use.
Another common problem many companies face is that employees cannot assess whether their 401(K) plan is right for them or not. You can help clear up some of the confusion surrounding 401(k) plans by creating a 401(k) plan flyer that clearly outlines key information about your company’s plan. You can also use HR software to help manage these types of benefits and more.
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If you have plans to make your company a better place to work, you can use our HR poster template and online tool to design the poster to remind team members about this plan . Use visuals, such as icons, to illustrate ideas and make key points more memorable.
Conflicts happen in the workplace. Ideally, a solution must be found as soon as possible. Be sure to read this post on the warning signs of a toxic workplace culture if conflict is happening too often.
Human Resources’ poster on Conflict Resolution provides team members with practical advice on how to deal with conflict quickly and effectively.
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