Housing Rental Application Template – A rental application is a formal application to rent a residential property and is used to obtain the applicant’s information to verify their criminal history (background check) and credit report. The landlord will also verify the tenant’s employment and verify the tenant’s income based on a recent salary or prior year’s tax return. The landlord will generally charge a processing fee of between $15 and $100 (depending on state and local regulations) to process the tenant information.
The rental process begins when the landlord makes the property available for rental with the intent to rent it to a qualified tenant. The duration of the procedure depends on the credible demand for space and the landlord’s willingness to negotiate.
Housing Rental Application Template
The landlord prepares the property for rental by fixing up the property themselves or through a local real estate agent. This consists of making a checklist and inspecting all fixtures and making sure all sinks, faucets, heaters, and all other units that are part of the property are working.
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Photography: To better market the property, it is recommended that the landlord or agent use a professional camera and “dress up” the property as best as possible to encourage prospective tenants to view the premises.
It is in the best interest of the landlord to post the property on a listing site. The landlord may also search for other similar properties and determine the requested rent based on others that are similar. Below is a list of the best rental property websites for rental property owners and tenants:
Since some sites are more successful than others in certain market areas, it’s best to do a quick Google search to see where most of the local listings are located. Try to choose the website that has the most properties in your area.
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Now is the time for the owner or their agent to prepare to show the property to the tenants. It is important that the person showing the property knows all the details of the premises, such as heating, air conditioning, utilities, services offered, where the garbage is disposed of, etc.
At the time of showing, it is important to have the rental application on hand in case the tenant wants to complete it and start the process. If the tenant decides to apply, make sure you receive a complete application or its details. Also, if there is an application fee, let me charge it even then.
Now is the time to review the tenants. If the landlord is only interested in the tenant’s (criminal) past and creditworthiness, the process can take less than an hour. It may take up to three (3) days for the owner to verify the references provided in the application.
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After the landlord verifies the creditworthiness and basic information of the tenant, the decision to approve or reject the tenant should be made immediately. Most landlords will have their own internal criteria for what qualifies or disqualifies a tenant.
According to Experian, 670 is a “good” FICO credit score. You can see a better illustration in the following pie chart:
According to nakedapartments.com, the landlord must require that the tenant’s income be more than 40 times the monthly rent. So if the rental amount is $1000/month, the tenant’s income must be at least $40,000/year.
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A co-signer is an additional person besides the tenant who guarantees the performance of the lease. A co-signer “co-signs” the lease as if it were their own. If the tenant does not pay rent during a specified period for any reason, the co-signer is responsible for payment. Therefore, if the tenant defaults on the lease due to non-payment or default, the co-signer will be equally liable for any legal or financial lawsuits.
If the tenant is turned away, the landlord must notify the tenant immediately and provide a specific reason. This avoids any confusion for the tenant and if there are solutions, they can be managed. If the refusal is related to economic resources, the tenant can offer to pay the rent in advance (3 or 6 months) and request a second (2nd) review of the application.
If the tenant is approved, the parties will immediately begin negotiating the terms of the lease. A standard form must be used that is neutral to each party and describes the obligations of the landlord and the tenant. Upon signing, the tenant will be responsible for paying the security deposit, the first (1st) month’s rent, and any other required deposits or fees.
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After fulfilling the tenant’s obligations, the landlord will be obligated to provide access to the tenant on the first (1st) day of move-in. Both parties will have to fulfill their obligations until the end of the rental period. A rental application is a form landlords use to screen tenants before signing a lease. A completed rental application will include the tenant’s information and will require the tenant’s consent for a credit and background check. Owner may charge Tenant a non-refundable inspection fee in accordance with state law.
Owners use the rental application to screen applicants for residential rentals. The form is an efficient and legal way to obtain information about the applicant, with which you can allow or deny the application.
The term “consumer report” means any written, oral, or other communication from a consumer reporting agency relating to creditworthiness, creditworthiness, character, general reputation, personal characteristics, or lifestyle used or it is expected to be used or collected in whole or in part. to serve as a factor in determining a consumer’s eligibility for: (A) credit or insurance used primarily for personal, family, or household purposes; (B) employment purposes; or (C) any other purpose permitted under section 1681b of this title. Minimum Credit Score Required
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A good credit score is anything above 670, which was about 66% of the population in 2019 (source: Experian). The minimum credit score required is ultimately up to the owner; If the landlord believes the tenant does not have satisfactory credit, he or she may require 3-6 months’ rent in advance to secure the lease.
Tenant screening is a process of collecting a completed rental application from a potential tenant along with a non-refundable fee (if applicable). In order for the credit and background checks to be completed properly, the tenant must provide certain personal information and a signature to demonstrate the tenant’s consent.
The tenant will need to complete a rental application for the landlord to successfully run a credit check, background check, and reference check. The landlord must use the applicant’s full name, current address, and Social Security Number (SSN) to search for any public records about the person.
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Non-Refundable Fee ($): The owner or their agent may charge a non-refundable fee to complete the inspection. This fee typically ranges from $35 to $70, depending on state law.
The landlord must verify the tenant’s employment status and other sources of income. This can be done in the following ways:
You can find your credit report, background check, state eviction check, and all other publicly available information online through these ten (10) websites:
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Calling and emailing an applicant’s references confirms a tenant’s personality and habits that standard screening practices can miss. Simply asking the applicant to provide references will result in them providing contact information for friends or family. Since the applicant will obviously be highly commended, owners should specify that references must be previous employers or owners. Unless one of the references mentions that the applicant should not be trusted at all (and supports this with evidence), a single reference should not necessarily determine the final outcome of an individual’s application.
If the tenant checks all the boxes for a great tenant (has a good credit score, excellent references, required income, recent criminal convictions, etc.), the landlord may approve the tenant’s application. The next step is the preparation of a rental agreement, which binds the tenant to a certain rental period (usually 1 year) and specifies the general conditions that he is obliged to follow. Once drafted, the landlord must send the lease to the tenant for his signature. Once all tenants have signed, the landlord will need to collect the first months’ rent, the security deposit, and any other agreed-upon fees.
In the event a landlord decides to turn a tenant away, the landlord must give the tenant a letter known as an adverse action letter required by the Fair Credit Reporting Act (15 U.S. Code Ch. 41).
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Landlords charge anywhere from $20 to $200 or more per application, depending on convenience of rental, rental costs, and other factors. As a general rule, owners should not try to make money from listings. However, most states do not limit the amount that can be charged for an application.
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