Tips for Creating a Trade Show Checklist

Why You Need a Trade Show Checklist

If you are planning your first trade show, you may be feeling overwhelmed by the amount of details you need to keep track of. Even if you have participated in trade shows in the past, having a checklist to follow ensures that nothing is overlooked. A trade show checklist will help you keep your preparations organized and on track.

What Should be on a Trade Show Checklist?

Your trade show checklist should include all the essential items for attending the show and setting up your booth. Here are some items you should include:

• Confirmation of your trade show booth reservation.
• Information about the trade show venue.
• Names and contact information for event managers.
• Transportation arrangements for your staff.
• Hotel reservations for your staff.
• Details about your display, such as banners and table covers.
• Promotional items to give away at the show, such as flyers, brochures, and giveaways.
• A list of all the items you need to pack for the show, such as display items, tools, and supplies.
• A list of all the items you need to set up your booth, such as tables, chairs, and power cords.
• A list of all the items you need to tear down your booth, such as packing boxes and tape.

Sample Trade Show Checklists

Basic Trade Show Checklist

This basic trade show checklist is ideal for those attending a trade show for the first time:

• Confirmation of your trade show booth reservation.
• Transportation arrangements for your staff.
• Hotel reservations for your staff.
• Promotional items such as flyers, brochures, and giveaways.
• Items to set up your booth, such as tables, chairs, and power cords.
• Items to tear down your booth, such as packing boxes and tape.

Advanced Trade Show Checklist

This advanced trade show checklist is useful for those who have attended multiple trade shows and have a better understanding of the process:

• Confirmation of your trade show booth reservation.
• Information about the trade show venue.
• Names and contact information for event managers.
• Transportation arrangements for your staff.
• Hotel reservations for your staff.
• Details about your display, such as banners and table covers.
• Promotional items to give away at the show, such as flyers, brochures, and giveaways.
• A list of all the items you need to pack for the show, such as display items, tools, and supplies.
• A list of all the items you need to set up your booth, such as tables, chairs, and power cords.
• A list of all the items you need to tear down your booth, such as packing boxes and tape.
• A timeline for when each item needs to be completed.
• A list of contacts to help with any last minute issues.
• A plan for post-show follow up.

Conclusion

Creating a trade show checklist can help you stay organized and prepared for your next trade show. Whether you are an experienced exhibitor or a first-timer, having a checklist can help you keep track of all the details and ensure that you are ready for the show. With a bit of planning, you can make sure your trade show experience is a success.